Board Agendas and Minutes
Agendas and Minutes
Current year and previous years Board agendas and minutes are located in our Agenda Center.
Agenda Format Explanation
The Board agenda and staff reports are available by the close of business on the Friday prior to the regular Board meeting held on the second Wednesday of each month. Hard copies of the Board Agendas and supplemental information are available at the District office on the Friday preceding a regularly scheduled Board Meeting.
This is a point in the Board meeting where anyone in the audience may communicate with the Board about matters that are not on the agenda. Speakers will be limited to two to three minutes. As it is not legal for the Board to discuss any matter not on its agenda, any issue brought up under "Oral Communications" will typically be referred to staff and may come back to the Board as a regular agenda item.
Written comments received by Noon on the day of the Board meeting will be reviewed and distributed before the meeting; and discussed in this section of the meeting. All comments received will become part of the record. Written comments shall be submitted with this form or emailed to email@example.com with the subject line "Public Comment Item Number xxxx" (xxxx is the item number relevant to your comment) or "Written Communications - Non-Agenda Item."
Generally, the order of discussion after introduction of an item by the Board Chairperson will include comments and information by staff, followed by Board questions or inquiries. The applicant and interested citizens may then speak on the item. At the close of the public discussion, the item will be considered by the Board and action taken.
Persons who wish to speak on matters set for public hearing will be heard when the Board Chairperson calls for comments from the audience in support or opposition to an issue. In order to ensure that all persons may have the opportunity to speak, a time limit may be set by the Board Chairperson for each speaker. Generally, there is a two to three minute time limit.
After all interested parties have spoken, the hearing will be closed and the matter will be discussed and acted upon by the Board. No further comment is permitted from the audience at this time, unless invited by the Board.
Matters listed under the "Unfinished Business" section were raised at a previous board meeting and were not completed and deferred for further consideration. The matters are included in this section until such time as the business has been disposed of to the satisfaction of the Board.
All matters listed under this section are considered to be routine and will be acted upon by one motion. There is no discussion of individual items on the "Consent Calendar" unless requested by a member of the Board or the public prior to the Board vote on this section of the agenda.
Board Meeting Procedures
Your interest in the conduct of your District's business is appreciated. Citizens may speak on items of public interest that are within the service area of the District, after being recognized by the Board Chairperson. If comments relate to matters that appear on the agenda, those comments should be made when that item is discussed. For non-agenda items, comments should be made under "Oral Communications." Comments made under "Oral Communications" are limited to two to three minutes. To address the Board, the speaker must state their name and address and speak into the microphone. If a group wishes to address the Board, the Board Chairperson may request that a spokesperson be chosen by that group.
An ordinance is a legislative act, a local law. It normally requires two readings at separate Board meetings and becomes effective 30 days after the second reading is approved by the Board. It may be repealed only by another ordinance.
The Board adopts resolutions to approve a policy or direct certain action. Only one reading is required and it can be changed by a subsequent resolution.
A motion is used to signify majority approval of procedural action or to authorize action on routine items of business. A motion may also direct District staff regarding administrative matters.
If the Board thinks more information is needed on an item, it may refer that item to District staff for review and recommendation.
At study sessions, the Board conducts informal and typically more in-depth discussion of specific issues. Study sessions are public meetings, however no official action may be taken by the Board at a study session.
The Board may hold a closed session to discuss specific litigation or personnel matters. These are the only sessions that may be closed to the public and press for confidentiality reasons.